The minutes of the board meetings are an important aspect of good governance as they ensure that every discussion and decision is recorded. The secretary of the board or a person else assigned to this task is typically the person responsible to take minutes at meetings.
The person who records meeting minutes must be in a position to listen and record the entire conversation, even when some directors are discussing an issue or arguing over each other. The minutes could also be scrutinized at a court should the company be sued and therefore must be as objective and neutral a possible.
Note the https://www.aboutboardroom.com/virtual-board-meetings-minutes-and-votin date and time of the meeting. This information is necessary to organize your minutes following the meeting and helps readers to find information quickly. You should also indicate whether the meeting is an annual or special emergency or executive session.
The list of attendees for the meeting. This includes presiding officers as well as board members and non-voting participants like guests, staff members or any other attendees. Maintaining a precise record of who’s present is crucial, especially in recording meetings held remotely.
Include a summary of each item on the agenda. This can be done by a paragraph or two of a summary that summarizes the main topics of discussion and any important decisions taken. It is important to avoid providing too excessive detail, however. A detailed book can overwhelm readers and make it hard to comprehend the direction of the business.
